Project PolishPrivacy policy
Project Polish is made and run by Electrodigitech ("we"). This page explains what the Project Polish app and this website collect, what we do with it, and your choices. Questions: emman2002tech@gmail.com.
What the app does
You open a Word file or paste text, choose layout settings, and the app returns a formatted Word file and PDF. To do this, your text is sent to our server, where it is laid out.
What we collect
- Account: your email address, an optional name, and your password. The password is stored only as a one-way scrambled value, never in readable form.
- Saved settings: the layout profiles you choose to save.
- Your documents: the text of the document you open, which can include names and student numbers, and any signature pictures you add. These are used only to produce your preview and files. They are kept in the server's memory and temporary storage and deleted automatically a few hours after your last change (signature pictures stay in memory only and are never saved to disk). We do not read your documents or use them for any other purpose.
- Document fingerprint: when you unlock a document for download, we keep a one-way fingerprint of its text for 14 days, so opening the same unchanged document again does not cost another credit. The fingerprint cannot be turned back into your text.
- Purchases: when you buy credits through Google Play, we receive the product bought, the order number and a purchase token from Google, and we keep your credit balance. Google handles your payment details. We never see your card or mobile money details.
- Technical data: your internet address is used briefly to limit repeated sign-in attempts and heavy use, and error messages may be written to our server log. Sign-in uses one cookie, described below.
- Waitlist: if you join the waitlist on this website, your email address and the group you chose are collected through our website host, Netlify.
Cookies
When you sign in, we set one cookie that keeps you signed in for up to 30 days. It cannot be read by page scripts and is sent only to our site. We do not use advertising or tracking cookies, and this website does not load third-party scripts, fonts or analytics.
Why we use it
- To run your account and produce your files.
- To sell and honour credits, and to take credits back when Google refunds a purchase.
- To send password-reset emails you ask for, and the one launch email to people on the waitlist.
- To keep the service safe and working.
We do not sell your data, show advertising, or use your documents to train any system.
Who else handles it
- Our hosting provider, whose servers run the app.
- Google, for Google Play purchases and refunds.
- An email service, only to deliver password-reset emails.
- Netlify, which hosts this website and stores waitlist sign-ups.
We share nothing else, except when the law requires it.
How long we keep it
- Documents and pictures: deleted automatically a few hours after your last change.
- Account, saved settings and credit balance: until you delete your account.
- Document fingerprints: 14 days.
- Purchase records: we may keep these for as long as the law or Google's rules require, even after an account is deleted. They are not linked to your documents.
- Waitlist emails: until the launch email is sent, or until you ask us to remove you.
Your choices and rights
You can ask to see the data we hold about you, correct it, or delete it. You can delete your account yourself inside the app, under your account screen, and it is removed straight away. If you cannot sign in, follow the steps on the delete your account page. You can also write to emman2002tech@gmail.com for any request about your data. If you live in Nigeria, you also have the rights given by the Nigeria Data Protection Act 2023, including the right to complain to the Nigeria Data Protection Commission.
Security
Connections to the app are encrypted, passwords are stored in scrambled form, and repeated wrong passwords lock sign-in for a while. No online service is perfectly secure, so please do not put in anything you are not willing to upload to a service like this.
Children
The app is for students and researchers and is not meant for children under 13. If you believe a child has made an account, write to us and we will delete it.
Changes
If we change this policy in a way that matters, we will update the date above and, for signed-in users, say so in the app.